Life has a way of throwing curveballs at us that require time away from work to resolve them. Running a personal errand, taking a sick family member to a doctor's appointment, or attending a child's parent-teacher conference are some examples of when having paid time off to be used at your own discretion is greatly valued. Employees no longer need to categorize their absence; all time away from work comes from the same single source.
Many companies have already taken the step to bundle their employees' paid leave hours into a single PTO policy. Employees consider it to be one of the most valuable employee benefits. From the employer's perspective, having a single PTO bank streamlines the management of employee time off. There is no longer a need to track whether PTO is to be counted as vacation, sick days, or personal days. Companies that have already implemented combined PTO have found it fosters a sense of autonomy and trust among their employees. Employees appreciate the idea that they can use the time as they see fit and do not have to be concerned with how many vacation days they have left in the year.
Take a look at both sides
Of course, there are advantages and disadvantages of combining sick days with other paid absences from work; you need to consider them before offering it to your employees. For one thing, you will need to check your state's requirements regarding how you structure the policy. Some states require the employer to have paid sick time off. Other states may require employees to bring documentation proving they were off for an illness. You may be required in some jurisdictions to pay out all the days in the bank when an employee leaves, regardless of whether it was for a sick day or a vacation day.
Here are some details worth assessing during the decision-making process.
For the employee:
There is greater flexibility and less stress with a combined-plan option in place. Employees are given the responsibility of deciding for themselves how they want to use their bank of hours without feeling stressed. This is especially true in terms of sick days when an unexpected illness strikes. With combined PTO, the employee does not have to worry whether they have enough sick time to cover their absence. As you can imagine, this engenders a more positive feeling toward the company when the employee feels that the company has their back.
For the employer:
A streamlined tracking operation allows employers to monitor a single system instead of multiple systems. There are fewer policies and less paperwork to manage and explain. There is no need for an employer to decide whether an absence is considered a sick day or not. With that said, there is less of an incentive for employees to call in sick to avoid losing sick days. And combined PTO contributes to greater job satisfaction and employee retention.
In some cases, an employee will use all their combined PTO early in the year and not have any time left for an unexpected illness. If this happens, the employee may need to work while sick or take unpaid leave. The most prudent advice is for employers to encourage employees to spread out PTO over the year so they do not fall short. In some instances, companies have adopted a hybrid PTO model that has a general bank for vacation and personal days and a separate bank for sick days.
What about carryovers?
Related to this is the idea of carrying over PTO from one year to the next. Some states require this, and the rules can be complex. Employees often like the idea of saving up dates in case of a long-term illness or a big vacation. Businesses can appreciate the advantages of keeping employees happy, but may be worried about someone saving up weeks of vacation and taking off four months at once.
The bottom line? With issues like bundling and carrying over, it's best to work with HR and legal professionals, who can advise you on the practical and legal implications of your decisions.
For more information on the above article or any human resource management services, contact Amber Cochran at (334) 321-4729 or by leaving us a message below.
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