--- title: Want a Paperless Payroll? description: FocusPay Solutions provides business owners with six reasons why you would want to move to a paperless payroll. image: https://info.machen.cpa/hubfs/Payroll-1299179190-1.jpeg --- [Family of Services](http://machenmcchesney.com/about-us/family-of-companies/)  |  [CPA & Business Advisory](http://machenmcchesney.com)  |  [Payroll, HR & Benefits](http://focuspaysolutions.com/)  |  [Wealth Management](http://machenmcchesney.com/services/financial-planning-and-wealth-mangement-services/) Auburn-Opelika (334) 887-7022 | Montgomery (334) 244-8900 [![mm-re-cobrand-fd-blues](https://info.machen.cpa/hs-fs/hubfs/mm-re-cobrand-fd-blues.png?width=279&height=100&name=mm-re-cobrand-fd-blues.png)](http://machenmcchesney.com) Search this site on Google Search Google Search this site on Google Search Google - [Client Portal](https://machenmcchesney.sharefile.com/Authentication/Login) - [1040 Electronic Organizer](https://www.my1040data.com/account/login/HT7902990) - 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But despite the groundswell of support for paperless payroll solutions, employers should examine the details before making the switch.  **Six pros of paperless payroll** 1. Electronic storage — Stores payroll documents on your computer, eliminating clutter and making payroll documents easier to find. It offers unlimited storage options, and the files can be accessed at any time from a mobile or desktop computer. Also, by reducing all that paper and waste, you promote your business as being eco-friendly. 2. Electronic funds transfer — This allows you to transfer wages to your employees electronically, such as via direct deposit or pay cards, eradicating or minimizing the need for paper checks. 3. Employee self-service — Gives employees the ability to access their payroll information online. They can digitally view and print paystubs, send time-off requests to their manager, update their personal information, track their work time and schedule, and access payroll information 24/7. Managers can monitor work schedules, approve time-off requests, and share HR and payroll documents with employees. 4. Electronic timesheets — Allows employees to clock in and out online or via an electronic timekeeping system that doesn't require paper time cards. Cuts down on time card fraud and performs time card rounding. 5. Payroll compliance — Calculates wages and deductions plus enables online payroll tax reporting, increasing speed and accuracy while lowering the risk of noncompliance. Keeps your payroll records organized, helping you adhere to federal and state recordkeeping standards. Because the system is online, it's much easier to meet your payroll deadlines, even during unexpected events such as bad weather. 6. Money saver — The American Payroll Association says employers are switching to paperless payroll because it makes good financial sense. Sources of savings include spending less on stationery and printing, minimizing manual labor, reducing fraud, and letting employees self-manage certain aspects of their payroll instead of having to contact your payroll staff. **What to watch out for** Although paperless payroll is here to stay, it's not without problems. Fortunately, with a little care, you can avoid these. Keep in mind the following caveats as you proceed: 1. Paystub regulations — Many states have paystub laws, which may cover electronic paystub delivery. Stay on top of your local regulations. For example, in some states, employers that offer direct deposit must also give employees the option of paper checks. Also, some states require that employers give employees the ability to opt out of receiving their pay stubs online. 2. Security concerns — When it comes to computerized data, security is always a concern. This is especially true in payroll, where there's an abundance of confidential and sensitive information. Back up regularly and make sure you're using the latest security controls. Talk with the appropriate professionals before making decisions on how you want to manage your payroll system and how local regulations affect your decisions. **For additional information on [employee benefits administration and management](https://focuspaysolutions.com/services/benefits/?__hstc=167141729.8d06af314457e654623b920bf5695b73.1585053086258.1624363608633.1624366324873.1016&__hssc=167141729.4.1624366324873&__hsfp=1979816879),** **please contact Amber Malik (334) 321-4729 or by leaving us a message below.**    Copyright 2021 Topics: [Payroll, HR & Benefits](https://info.machen.cpa/blog/topic/payroll-hr-benefits) Search this site on Google Search Google ### Recent Posts ### Subscribe to Blog ### Posts by Category - [Business Tax (356)](https://info.machen.cpa/blog/topic/business-tax) - [Business Advisory (239)](https://info.machen.cpa/blog/topic/business-advisory) - [Payroll, HR & Benefits (124)](https://info.machen.cpa/blog/topic/payroll-hr-benefits) - [Audit & Assurance (113)](https://info.machen.cpa/blog/topic/audit-assurance) - [Accounting & Outsourcing (81)](https://info.machen.cpa/blog/topic/accounting-outsourcing) - [Individual Tax (75)](https://info.machen.cpa/blog/topic/individual-tax) - [Tax Planning (33)](https://info.machen.cpa/blog/topic/tax-planning) - [Tax Updates (25)](https://info.machen.cpa/blog/topic/tax-updates) - [Retirement & Wealth Management Planning (18)](https://info.machen.cpa/blog/topic/retirement-wealth-management-planning) - [Taxation (15)](https://info.machen.cpa/blog/topic/taxation) - [Alerts (13)](https://info.machen.cpa/blog/topic/alerts) - [Business Valuation (11)](https://info.machen.cpa/blog/topic/business-valuation) - [News & Events (11)](https://info.machen.cpa/blog/topic/news-events) - [Tax News (11)](https://info.machen.cpa/blog/topic/tax-news) - [Individual Tax Planning (10)](https://info.machen.cpa/blog/topic/individual-tax-planning) - [Not For Profit (10)](https://info.machen.cpa/blog/topic/not-for-profit) - [Retirement Planning (9)](https://info.machen.cpa/blog/topic/retirement-planning) - [Estate Planning (8)](https://info.machen.cpa/blog/topic/estate-planning) - [Manufacturing Industry Insights (7)](https://info.machen.cpa/blog/topic/manufacturing-industry-insights) - [Individuals (1)](https://info.machen.cpa/blog/topic/individuals) - [Insider (1)](https://info.machen.cpa/blog/topic/insider) - [Professional Standard News (1)](https://info.machen.cpa/blog/topic/professional-standard-news) see all [![Returning\_Value](https://info.machen.cpa/hs-fs/file-2504250850-jpg/Machen-Blog-Image/Returning_Value.jpg)](http://machenmcchesney.com/about-us/mission-and-values/) - [![AICPA](https://machenmcchesney.com/img/logos/aicpa.jpg)](https://www.aicpa-cima.com/) - [![NACVA](https://machenmcchesney.com/img/logos/nacva.jpg)](http://www.nacva.com/) - ![2026 INSIDE Public Accounting Top 400](https://machenmcchesney.com/img/2026-ipa-top-400.jpg) - ![2026 Best of Auburn-Opelika](https://machenmcchesney.com/img/2026-best-of-auburn-opelika.jpg) - [![2025 Best of OA](https://machenmcchesney.com/img/2025-best-of-oa.jpg)](https://oanow.com/exclusive/readerschoice/ballot-2025/) - ![2026 Best of OA Winner](https://machenmcchesney.com/img/2026-best-of-oa-winner.jpg) - [![2025 Accounting Today Regional Leaders](https://machenmcchesney.com/img/2025-accounting-today-regional-leaders.jpg)](https://www.accountingtoday.com/) - [![ClearlyRated Best of Accounting](https://machenmcchesney.com/img/2024-best-of-accounting.jpg)](https://www.clearlyrated.com/accounting) - [![ClearlyRated Best of Accounting Employee](https://machenmcchesney.com/img/2024-best-of-accounting-employee.jpg)](https://www.clearlyrated.com/accounting) 1820 East University Drive, Auburn, AL 36830 | Tel: (334) 887-7022 | Fax: (334) 887-7221 1761 Taliaferro Trail, Montgomery, AL 36117 | Tel: (334) 244-8900 | Fax: (334) 364-0927 † This is not a CPA firm. \* Assurance, attest, and audit services provided by Frazier & Deeter, LLC. “Frazier & Deeter” is the brand name under which Frazier & Deeter, LLC\* and Frazier & Deeter Advisory, LLC† and its subsidiary entities provide professional services. 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